FieldPost AI, Inc. ("FieldPost," "we," "us," or "our") operates the website located at fieldpost.ai and its associated web application (collectively, the "Services"). We are the Authentic Expression Platform for the AI Internet — a platform that helps creators, businesses, and individuals generate authentic, AI-powered content through a persistent Voice Profile (VP).
We are deeply committed to protecting your privacy. This Privacy Policy explains what personal information we collect, how we use and share it, how long we retain it, and what rights you have with respect to your data. It applies to all users of our Services, including visitors to our website and registered account holders.
The Services are offered to users located in the United States and are intended for users who are at least 18 years of age.
Please read this Privacy Policy carefully before using the Services. By accessing or using FieldPost, you acknowledge that you have read, understood, and agree to the practices described in this document. If you do not agree, please discontinue use of the Services.
We collect personal information in three primary ways: information you provide directly to us, information collected automatically as you use the Services, and information received from third-party service providers.
Account and Registration Information. When you create a FieldPost account, we collect your name and email address. Your authentication credentials are processed and secured by our authentication provider, Clerk; FieldPost does not receive or store your password.
Voice Profile (VP) Data. The VP is the core of the FieldPost platform. To build and continuously refine your VP, we collect information you provide through the onboarding and profile-building process, including your content domain or industry, your goals for content, your writing style characteristics, your preferred vibe and tone, words or phrases you want to use or avoid, your hashtag style preferences, and sample captions from your existing Internet presence.
Content You Submit. We collect the text descriptions of moments and topics you submit through the Services. This content is used to generate content and to refine your VP over time. The Services are text-based: FieldPost does not currently support uploading media files, and we do not record, collect, or analyze audio or video.
Editing Activity. When you edit content that FieldPost has generated for you — whether by revising the text directly or by giving natural language instructions (for example, "make it shorter" or "add a quote") — we record the changes you make, including your instructions and the resulting edited caption. We use this to understand where our output falls short of your voice and to improve the quality of what we generate for you, and it is a core input into your VP's learning. This record is stored as part of your account data. If you delete your account, your editing history is deleted along with the rest of your content.
Waitlist. If you ask for beta access on fieldpost.ai without creating an account, we collect the email address you enter and how you reached us — UTM values and referral identifiers. We store that in our own systems and create a contact for you in our customer relationship platform so we can reach you when a place opens. We do not create an account for you, and we do not add you to a marketing programme.
Communications. If you contact us for support or feedback, we collect your name, email address, and the contents of your message.
Usage and Behavioral Data. We automatically collect information about how you interact with the Services, including the features you use, the captions you generate and select, your edits to AI-generated content, your style preferences (Hook First, Story Driven, or Direct and Clear), and the time, frequency, and duration of your sessions. This behavioral data is collected through our own proprietary product analytics and is a core input into the VP learning system.
Device and Technical Data. We collect information from and about the devices you use to access the Services, including device type, operating system, browser type and version, and screen characteristics.
Log Data. Our servers automatically record standard log data when you access the Services, including your Internet Protocol (IP) address, the date and time of your request, referring URLs, and error logs. Log data is retained for up to 14 days and then deleted automatically. Logs are not deleted individually in response to an account deletion; they expire on this schedule.
Website Analytics. Our public marketing website uses Google Analytics to help us understand site traffic and usage. Google Analytics collects information such as pages visited, time on site, approximate location derived from IP address, and device and browser information. We have configured Google Analytics for measurement purposes only, we do not enable its advertising features, and we do not use Google Analytics within the authenticated application. See Section 6 for more information and your choices.
Authentication Providers. If you sign in via a third-party authentication method facilitated by Clerk (such as Google), we may receive your name and email address from that provider in accordance with their privacy policies.
We use the personal information we collect for the following purposes:
| Purpose | Description |
|---|---|
| Service Delivery | To operate the platform, generate AI content, and manage your account. |
| VP Development and Refinement | To analyze your natural phrasing, tone, rhythm, and emphasis patterns so that AI-generated content sounds authentically like you. The VP learns from your real-world behavior and edits, not from explicit prompts. |
| Personalization | To tailor your experience and preset AI content generation profiles accordingly. |
| Product Improvement | To understand how users interact with our Services and to develop new features, products, and improvements. |
| Communications | To send you technical notices, security alerts, support messages, and — where you have opted in — product updates. |
| Security and Fraud Prevention | To detect, investigate, and prevent fraudulent transactions, unauthorized access, and other illegal activities. |
| Legal Compliance | To comply with applicable laws, regulations, court orders, and legal processes. |
Personalized learning vs. general model training. FieldPost learns from your content, edits, and behavior — that is how your VP improves over time. That learning is personal to you: it is used to improve your own VP and your own experience of the Services. What we do not do is use your content or VP data to train general-purpose AI models that are shared across unrelated users or products. Your VP is built and maintained for your benefit; we process VP data as needed to generate your content and, in limited circumstances, for debugging, quality assurance, abuse prevention, security, and customer support related to your account.
We do not sell your personal information to third parties. We do not share your personal information for third-party advertising or marketing purposes. We may share your information only in the following limited circumstances:
Service Providers. We share personal information with trusted third-party vendors who process data on our behalf to help us deliver the Services. These providers are contractually bound to use your data only for the purposes we specify and to maintain appropriate security standards. A list of our key service providers is set out in Section 4.
Business Transfers. If FieldPost is involved in a merger, acquisition, financing, reorganization, bankruptcy, or sale of all or a portion of our assets, your information may be transferred as part of that transaction. We will notify you via email or a prominent notice on our website before your personal information is transferred and becomes subject to a different privacy policy.
Legal Requirements and Protection of Rights. We may disclose your personal information if we believe in good faith that such disclosure is necessary to comply with a legal obligation or valid legal process (such as a court order or subpoena), to protect the rights, property, or safety of FieldPost, our users, or the public, or to detect, prevent, or address fraud, security, or technical issues.
With Your Consent. We may share your information with third parties when you have given us explicit consent to do so.
The following table identifies the key third-party service providers that may process your personal information in connection with the Services:
| Provider | Purpose | Data Processed | Privacy Policy |
|---|---|---|---|
| Anthropic | AI content generation | Moment descriptions, VP-derived style inputs, caption editing instructions | anthropic.com/legal/privacy |
| Clerk | User authentication and identity management | Name, email address, authentication credentials | clerk.com/legal/privacy |
| Render | Cloud hosting and infrastructure, including our application database | All data stored on our platform | render.com/privacy |
| GoHighLevel | Customer relationship platform — waitlist and signup contacts | Email address, referral and UTM identifiers, contact record | gohighlevel.com/privacy-policy |
| Resend | Transactional email delivery | Email address and the contents of transactional messages, including deletion confirmations | resend.com/legal/privacy-policy |
| Jina | Retrieval of content from public URLs you supply | URLs you submit and the page content returned | jina.ai privacy policy |
| Google Analytics | Marketing website traffic analytics (not used in the application) | Usage data, device and browser information, IP-derived approximate location | policies.google.com/privacy |
When your content is transmitted to our AI provider for caption generation, it is processed through commercial API services under terms that prohibit the provider from training its models on your content. We do not authorize any provider to use your data for its own independent purposes beyond providing services to FieldPost. We encourage you to review their policies.
We will update this list before engaging a new service provider that will process your personal information, or as soon as practicable thereafter.
We retain your personal information for as long as necessary to provide the Services, fulfill the purposes outlined in this Privacy Policy, and comply with our legal obligations. Our current retention practices are:
Active Accounts. We retain your account information, VP data, content, editing history, and usage history for as long as your account remains active. Your VP is a persistent system of record designed to improve over time.
Archiving. Archiving a piece of content hides it from your active workspace. Archiving is reversible and does not delete anything — archived content remains stored in your account until you delete your account. You can permanently delete individual writing samples and other Voice Profile sources at any time; these are removed from our systems immediately. Learning already derived from a removed source remains part of your Voice Profile until you delete your account.
Account Deletion. You may delete your account at any time through the account settings in the application, or by contacting us at privacy@fieldpost.ai.
Deletion is immediate and permanent. There is no grace period and no recovery: once you confirm, we cannot restore your account or its contents.
Deleting your account removes your Voice Profiles, voice sources, submitted content, generated content and drafts — including any content you have archived — and your editing history. We also instruct our authentication provider and our customer relationship platform to delete the corresponding records they hold.
Deleted data may persist in encrypted database backups for up to 7 days before those backups automatically expire. System logs, which contain internal identifiers but not your name or email address, are retained for up to 14 days and then deleted automatically.
We retain a minimal internal record confirming that an account existed and was deleted. That record contains no name, no email address and no content — only internal identifiers and counts, kept as our accountability record that the deletion occurred.
Analytics data collected on our public marketing website is pseudonymous and is not linked to your account; it is not deleted when you delete your account and expires on the schedule described in Section 6.
We may retain limited information beyond these periods where required by law, to resolve disputes, enforce our agreements, or for legitimate fraud prevention purposes.
Waitlist Entries. Waitlist entries are kept until you ask us to remove them, until you take up a place and create an account, or until the beta closes — whichever comes first. To be removed from the waitlist, email support@fieldpost.ai; you do not need an account to ask.
Third-Party AI Processing. Content transmitted to our AI provider for content generation is retained by that provider for up to 30 days for service delivery, safety and abuse monitoring, in accordance with its commercial API terms, and is not used to train its models. This retention period is set by the provider and may change; we will update this Policy if it does.
We use cookies and similar technologies on our public marketing website to enhance your experience and analyze usage.
Essential Cookies. These are necessary for the website to function and cannot be switched off. They are typically set in response to actions you take, such as logging in or filling in forms.
Analytics Cookies. Our marketing website uses Google Analytics to count visits and traffic sources so we can measure and improve the performance of our site. We have configured Google Analytics for measurement purposes only; we do not enable Google's advertising features, we do not use analytics data for cross-context behavioral advertising, and we do not use Google Analytics within the authenticated application. Google Analytics retains event-level data for 14 months, after which it expires; aggregate reporting data may be retained by Google for longer. This analytics data is pseudonymous, is not linked to your FieldPost account, and is not deleted when you delete your account. You can opt out of Google Analytics by using the Google Analytics Opt-out Browser Add-on.
You can control cookie preferences through your browser settings. Please note that disabling certain cookies may affect the functionality of the Services.
Depending on your location, you may have the following rights with respect to your personal information. To exercise any of these rights, please contact us at privacy@fieldpost.ai. We will respond to your request within the timeframe required by applicable law — for California residents, within 45 days, which we may extend by a further 45 days where permitted, with notice to you.
| Right | Description |
|---|---|
| Right to Access | Request a copy of the personal information we hold about you. |
| Right to Correction | Request that we correct inaccurate or incomplete personal information. |
| Right to Deletion | Request that we delete your personal information, subject to certain legal exceptions. |
| Right to Restrict Processing | Request that we limit how we use your personal information in certain circumstances. |
| Right to Data Portability | Request your personal information in a structured, commonly used, machine-readable format. |
| Right to Object | Object to our processing of your personal information where we rely on legitimate interests as our legal basis. |
| Right to Withdraw Consent | Where processing is based on consent, withdraw that consent at any time without affecting the lawfulness of prior processing. |
| Right to Lodge a Complaint | Lodge a complaint with a supervisory authority or data protection regulator in your jurisdiction. |
We will not discriminate against you for exercising any of these rights.
If you are a California resident, the California Consumer Privacy Act (CCPA) as amended by the California Privacy Rights Act (CPRA) provides specific rights regarding personal information. FieldPost extends these rights to California users as described below.
Categories of Personal Information Collected. In the preceding 12 months, we have collected the following categories of personal information: identifiers (name, email, IP address, device identifiers); internet or other electronic network activity information (usage data, log data, website analytics data); and inferences drawn from the above to create a profile about you (your Voice Profile (VP)). Retention periods for these categories are described in Section 5.
Right to Know. You have the right to request that we disclose the categories and specific pieces of personal information we have collected about you, the categories of sources from which it was collected, the business or commercial purpose for collecting it, and the categories of third parties with whom we share it.
Right to Delete. You have the right to request that we delete personal information we have collected from you, subject to certain exceptions permitted by law. When you delete your account, your content, Voice Profiles, and editing history are deleted as described in Section 5.
Right to Correct. You have the right to request that we correct inaccurate personal information we maintain about you.
Right to Opt-Out of Sale or Sharing. FieldPost does not sell your personal information and does not share it for cross-context behavioral advertising purposes.
Right to Limit Use of Sensitive Personal Information. To the extent we collect sensitive personal information as defined by the CPRA, you have the right to request that we limit its use to purposes permitted by law.
Non-Discrimination. We will not discriminate against you for exercising any of your CCPA/CPRA rights.
Verification. Before we act on a request, we will verify your identity. We will generally do this by confirming that the request comes from the email address associated with your account, and we may ask for additional information sufficient to confirm your identity where the request is sensitive or where the initial information is inconsistent. If an authorized agent submits a request on your behalf, we will require evidence of their authority to act for you.
To submit a request, please contact us at privacy@fieldpost.ai.
FieldPost is incorporated and operates in the United States, and the Services are offered to users located in the United States. Our servers and those of our key service providers are located in the United States, and your personal information is stored and processed in the United States.
If you access our website from outside the United States, please be aware that any information you provide will be transferred to and processed in the United States, which may not provide the same level of data protection as your home country. If we expand availability of the Services internationally, we will implement the safeguards required by applicable law for international data transfers before doing so, and will update this Privacy Policy accordingly.
If you have questions about data transfers, please contact us at privacy@fieldpost.ai.
We implement reasonable and appropriate technical and organizational measures designed to protect your personal information against unauthorized access, disclosure, alteration, and destruction. These measures include encryption of data in transit (TLS/HTTPS), authentication managed through Clerk, rate limiting on API endpoints to prevent abuse, access controls limiting internal access to production data, and regular review of our security practices.
However, no method of transmission over the internet or method of electronic storage is completely secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security. In the event of a data breach that is likely to result in a risk to your rights and freedoms, we will notify you and the relevant authorities as required by applicable law.
The Services are intended for users who are at least 18 years of age. We do not knowingly collect personal information from anyone under the age of 18. If you are a parent or guardian and believe that a person under 18 has provided us with personal information, please contact us immediately at privacy@fieldpost.ai. If we become aware that we have collected personal information from a person under 18, we will terminate the associated account and take prompt steps to delete that information.
We may update this Privacy Policy from time to time to reflect changes in our data practices, the Services, applicable laws, or other factors — including as we add features such as paid subscription plans, media uploads, mobile applications, or new integrations. When we make changes, we will update the "Last Updated" date at the top of this document. If we make material changes, we will provide you with more prominent notice, such as by sending you an email notification or displaying a notice within the application prior to the change becoming effective.
We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information. Your continued use of the Services after any changes to this Privacy Policy constitutes your acceptance of the updated terms.
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us by any of the following means:
FieldPost AI, Inc. — Email: privacy@fieldpost.ai — Website: fieldpost.ai
